Project Integration Management

 

Project Charter

Integration Management

- It is the knowledge area that consists of different processes to ensure that all different project components are properly coordinated.
- Integration is necessary to:
1. manage change and communication
2. reduce project time and cost
3. involve stakeholders
4. make results visible
5. identify problems and solutions easily.

---

Integration Processes

1. Develop Project Charter
2. Develop project management plan
3. Direct and manage project execution
4. Monitor and control project work
5. Perform integrated change control
6. Close project or phase

---

Project Charter

- Project charter is a statement of objectives of a project that sets out detailed project goals, roles and responsibilities, identify stakeholders and level of authority.
- It is a document with respect to proposal.

Roles:
- It documents reasons for undertaking the project.
- It outlines objectives and constraints of the project.
- It provides solutions to the problem.

Benefits:
- It improves customer relationships.
- It acts as a tool that improves project management process.
- It improves communication.
- It helps to gain project sponsorship.

---

Elements of Project Charter

 

Input	Tools and techniques	Output
Project statement of work Enterprise environmental factors Contract Organizational process assets	Project selection method Project management methodology Project MIS Expert Judgement	Project charter

 

---

Project Management Plan; Direct and Manage Project Execution; Monitor and Control Project Work

Project Management Plan

 

Input	Tools and techniques	Output
Preliminary project scope statement Project management process Enterprise environmental factors Organizational process asset	Project management methodology Project MIS Expert Judgement	Project Management Plan

 

---

Direct and Manage Execution

 

Input	Tools and techniques	Output
Project Management Plan Approved corrective action Approved preventive action Approved change request Approved defect repair Validated defect repair Administrative closure procedure	Project management methodology Project MIS	Deliverables Requested changes Implemented change control Implemented corrective action Implemented preventive action Implemented defect repair Work performance information

 

---

Monitor and Control Project Work

 

Input	Tools and techniques	Output
Project management plan Work performance information Rejected change request	Project management methodology Project MIS Earned value management Expert judgement	Recommended corrective action Recommended preventive action Forecast Recommended defect repair Requested changes

 

---

Integrated Change Control

- It is the process of reviewing all change requests; approving and managing changes to deliverables, assets, documents and project management plan; and communicating their disposition.
- It focuses on measuring the impact of change on all project limitations.
- Requested changes are accepted or rejected based on evaluation and impact.

---

 

Input	Tools and techniques	Output
Project Management Plan Requested changes Work performance information Recommended preventive action Recommended corrective action Recommended defect repair Deliverables	Project management methodology Project MIS Expert judgement	Approved change request Rejected change request Project management plan update Project scope statement update Approved corrective action Approved preventive action Approved defect repair Validated defect repair Deliverables

 

---

Close Project; Project Scope Management

Close Project

 

Input	Tools and techniques	Output
Project management plan Contract documentation Enterprise environmental factors Organizational process asset Work performance information Deliverables	Project management methodology Project MIS Expert judgement	Administrative closure procedure Contract closure procedure Final Product Organizational process asset update

 

---

Scope Management

- It is the knowledge area that includes processes required to ensure that the project includes only the work required.
- Without proper scope of a project, time schedule and budget can not be managed.
- It includes following processes:
1. Collect requirements
2. Define scope
3. Create work breakdown structure
4. Verify scope
5. Control scope

---

Collect Requirements

- Requirements are the needs to be fulfilled from the project.
- It should be included considering other factors like quality, compliance and so on.
- It involves detailed study of project requirements.
- If any miss occurs in this process, it may cause project failure.

 

Input	Tools and techniques	Output
Project charter Stakeholder register	Interview Focus group Facilitated workshop Group creativity Group decision making Questionnaire and survey Observation Prototype	Requirement document Requirement management plan Requirement traceability matrix

 

---

Define Scope

 

Input	Tools and techniques	Output
Project charter Requirement documentation Organizational process asset	Expert judgement Product analysis Alternative identification Facilitated workshop	Project scope statement Project document update

 

- Statement of work is a detailed narrative description of work required for a project.
- It contains introduction and background, technical description, timeline and milestones and client expectations.

---

Work BreakDown Structure

Create WBS

- Work breakdown structure (WBS) is a process to set a project's scope by breaking down its overall mission into a consistent set of specific tasks.

 

Input	Tools and techniques	Output
Project scope statement Requirement documentation Organizational process asset	Decomposition	WBS WBS Dictionary Scope baseline Project document update

 

---

Importance of WBS

- It echoes project objectives.
- It offers logical structure.
- It establishes a method of control.
- It improves communication.

---

Decomposition

- Decomposition is the breaking down of the deliverables into more manageable parts.
- The work is decomposed into work packages.
- A work package is the lowest level of WBS which is output oriented.

 

Example:

 

New Warehouse
|
|
------------------------------------------------------------
| |
| |
Design - 1 Construction - 2
| |
|------Structural - 1.1 |
| |-------> Steel package 1.1.1 |---------> Concrete install - 2.1
| |-------> Concrete package 1.1.2 |
| |
|------> Architectural - 1.2 |----------> Steel install - 2.2
|
|------> Elevations 1.2.1

 

---

Scope Verification and Control

Verify Scope

 

Input	Tools and techniques	Output
Project management plan Requirement documentation Requirement traceability matrix Validated deliverables	Inspection	Accepted deliverables Change request Project document update

 

---

Control Scope

 

Input	Tools and techniques	Output
Project management plan Work performance information Requirement documentation Requirement traceability matrix Organizational process asset	Variance analysis	Work performance measure Organizational process asset Change request Project management plan update Project document update

 

---